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Facilities and Restructuring Study
Rock Island-Milan School District #41
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Timeline and Action Plan

Short Range Facilities/NCLB/School Closing Recommendations Timeline and Action Plan (February 9, 2005)

Description of Proposed Activity Targeted Population Rationale for Activity Person Responsible Cost/ Funding Timeline Completed/    Schedule
Continuous Meetings with Cabinet Cabinet Development and revision Cabinet/Loy   Ongoing X
Meet with Board members 1 or 2 at a time to discuss timeline Vision, Advisory Board and give Survey Board Need to know where Board stands Rick Loy   October 18-22, 2004 X
Develop surveys: Board values survey; Teachers, Administrators and Parent, and A Call to Action Varies Input, buy-in, to find out where they stand Rick Loy   October 18 & 22, 2004 X
Review recommendations with Superintendent's Advisory Council Teachers Input Rick Loy   October 20, 2004 X
Loy and Oberhaus meet to discuss collecting needed Data: can we close 2 schools (space), Head Start numbers, Attain class update class sizes at elem. schools, rooms. Also, attain needed Sp. Ed. Numbers! Student Numbers To determine feasibility of closing 2 or 1 school(s) Rick Loy, Mike Oberhaus   October 22, 2004 X
Appoint leaders to conduct survey of parents (Sheila Sheer) Survey Leader Leader to conduct survey Loy/ Osborne   October 22, 2004 X
Meet with Hawthorne-Irving, Grant, and Lincoln Principals Affected Prin. Community, feedback Rick Loy   October 22, 2004 X
Discussion with principals for strategy regarding school closing Principals Provide time for senior leaders to discuss aspects of school closings/ reconfiguration, surveys, visions Rick Loy   October 22, 2004 X
Board meeting, present this timeline to Board Board Discuss Board ideas about the Facilities Committee report and NCLB, share timeline/process Rick Loy $500 (?) October 26, 2004 X
Meet with Union Presidents Unions Solicit input, comm. Loy/Foster   October 26, 2004 X
Meet with Call to Action Committee Committee Members Comm. and provide input from Committee Loy/Foster   October 27, 2004 X
Present staff presentations to Cabinet and 3 principals for feedback Administration Input for Administrators Loy/ Osborne   October 27, 2004 X
Work with Press Community Communications Loy   October 27, 2004 X
Meet with Thurgood Marshall Staff Community Communications Loy   October 27, 2004 X
Meet with Hawthorne-Irving Staff School Staff Communications Loy   October 27, 2004 X
Meet with Jerry Jones, Martin Luther King Center MLK Staff Communications Loy   October 27, 2004 X
Present to Milan Rotary Community Communications Loy   October 28, 2004 X
Meet with Grant staff Staff Begin discussions of potential changes to schools - closing, reconfiguration Loy/ Osborne $200 October 28, 2004 X
Meet with Lincoln Staff Staff Begin discussions of potential changes to schools - closing, reconfiguration Loy/ Osborne $200 October 29, 2004 X
Continue to research components of 90-90-90 schools (successful schools of poverty) Administrators, teachers Begin development of vision of possible restructured schools Cabinet, Bob Mason, Bruce Bufe   Nov. 1 - Dec. 1, 2004 X
Gather information from other Districts/States on closing schools process Cabinet Find proven process for closing schools Loy/ Osborne/ Oberhaus   Nov. 1, 2004 X
Meet with Pastoral Council Ministers Solicit input/feedback about potential scenarios Rick Loy   Nov. 1, 2004 X
Meet with parents of Hawthorne-Irving School Parents Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne, Survey Admin. Principals $200 Nov. 1, 2004 X
Meet with Washington Jr. High School staff and feeder schools Employees Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne   Nov. 3, 2004 X
Meet with Watch List Schools and ROE reps (Sheila B., Amy S.) Admin, ROE reps Watch List directive Bill Osborne   Nov. 4, 2004 X
Meet with parents of Lincoln School Parents Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne, Survey Admin. Principals $200 Nov. 4, 2004 X
Meet with parents of Grant School Parents Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne, Survey Admin. Principals $200 Nov. 5, 2004 X
Update Principals and Press Principals, Community Communication, Input Rick Loy   Nov. 5, 2004 X
Meet with Grant Task Force (2 attended) Grant Community Solicit input/feedback about potential scenarios Rick Loy   Nov. 5, 2004 X
Gather, analyze belief surveys Community Stakeholder input Loy/ Osborne/ Cabinet   Nov. 5, 2004 X
Post study on district web page     Breidenstein   Nov. 5, 2004 X
Present information and meet with Pupil Personnel Services Staff Employees Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne   Nov. 5, 2004 X
Open Forum (5:00-7:00 p.m. in Lincoln Auditorium) Board, general population Allow citizens to address Board, update Board on progress Rick Loy   Nov. 8, 2004 X
Collect, organize, distribute questions/concerns Community Respond to community concerns Cabinet   Nov. 8, 2004 X
Meet with Edison Jr. High School staff and feeder schools Employees Begin discussions of potential changes to their schools - closings, reconfiguration, input Loy/ Osborne   Nov. 10, 2004 X
Meet with Superintendent's Communications Council Parents Solicit input Rick Loy   Nov. 10, 2004 X
Meet with Leadership Team to analyze Quality Quadrant Admin. Team Input Loy/ Oberhaus   Nov. 12, 2004 X
Update Web Page     Breidenstein   Nov. 12, 2004 X
Review and analyze survey results Cabinet Determine where/how to proceed Loy/Cabinet   Nov. 15, 2004 X
Conduct formal analysis of enrollment scenarios Students Work with GIS system to develop scenarios of student enrollment for facility reconfigurations Mike Oberhaus $1,500 Nov. 15, 2004 X
Collect, organize, distribute questions/concerns Community Respond to community concerns Cabinet   Nov. 15, 2004 X
Meet with Leadership Team to discuss Facilities Study and timeline/action plan Principals, Cabinet Input Rick Loy/ Jay Marino   Nov. 16, 2004 X
Board of Education Facility Study Work Session Board   Rick Loy   Nov. 16, 2004 X
Update Web Page     Breidenstein   Nov. 19, 2004 X
Update Principals and Press - Advertise Superintendent's Advisory Committee Principals, community Communication, input Rick Loy   Nov. 19, 2004 X
Meet with Leadership Team to discuss Facilities Study and timeline/action plan Principals, Cabinet Input Rick Loy/ Jay Marino   Nov. 23, 2004 X
Appoint and establish Superintendent's Advisory Task Force  to review alternatives for school closing/reconfiguration Parents, staff, community Solicit input/feedback on plans developed by Administration for the closing/reconfiguration of schools Rick Loy   Nov. 23, 2004 X
Meet with key Grant community members Grant Community Communication, input with hard-to-reach parents Rick Loy   Nov. 26, 2004 X
Meet with Hawthorne-Irving Parents Parents Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   Nov. 29, 2004 X
Develop up to three alternative plans for school reconfiguration/closings Schools Alternatives for changes to buildings that will be closed and/or reconfigured Rick Loy/ Cabinet/ Leadership $250 Nov. 30, 2004 X
Meet with Leadership Team to analyze data and review restructuring options Principals, Cabinet Input Rick Loy/ Jay Marino   Nov. 30, 2004 X
Meet with advisory panel to share data and begin to review alternatives for school closing/reconfiguration Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   Nov. 30, 2004 X
Assess progress to determine whether to move on regarding closing schools in 05-06, communicate findings to Board of Education All involved Need to be on/near timeline in order to complete this year Rick Loy/ Cabinet   December 1, 2004 X
Meet with Hawthorne-Irving Staff Staff Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   December 2, 2004 X
Meet with Lincoln Staff Staff Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   December 6, 2004 X
Meet with Lincoln Parents Parents Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   December 6, 2004 X
Develop newsletter that gives an overview of process (what & why) Community Communication Rick Loy/ Kim Colson $100 Dec. 6, 2004 X
Meet with Leadership Team to discuss Facilities Study and timeline/action plan Principals, Cabinet Input Rick Loy   December 7, 2004 X
Meet with advisory panel to review alternatives for school closing/reconfiguration Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   December 7, 2004 X
Set second round of meetings with Watch List Schools Parents, staff, community Communication, Input Rick Loy   Dec. 7-10, 2004 X
Meet with Grant Staff Staff Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   December 8, 2004 X
Meet with Grant Parents Parents Second round of discussions regarding possible school closing/reconfig-uration, input Rick Loy/ Jay Marino/ Bill Osborne   December 8, 2004 X
Meet with Superintendent's Communications Council Parents Solicit further input Rick Loy   December 8, 2004 X
Meet with Superintendent's Advisory Council Teachers Solicit further input Rick Loy   December 8, 2004 X
Update principals and press Principals Communication, input Rick Loy   December 10, 2004 X
Write and publish article explaining the process and where we are Staff, Community Communication, Buy-in Rick Loy   December 10, 2004 X
Meet with Leadership Team to analyze scenarios Principals, Cabinet Input Rick Loy   December 14, 2004 X
December Board Meeting - Update Board, general population Allow citizens to address Board, update Board on progress Rick Loy   December 14, 2004 X
Publish and distribute brochure explaining the process and where we are Parents, Community Communication Rick Loy/ Kim Colson   December 15, 2004 X
Discuss grants with ROE reps (Sheila B., Amy S.) Admin., ROE reps Keep 4 grants Rick Loy   December 15, 2004 X
Meet with advisory panel to discuss scenarios and prioritize alternatives for school closing/reconfiguration Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   December 15, 2004 X
Meet with state superintendent to discuss restructuring Administration Grants - discuss keeping current funding without being on Watch List Rick Loy $100 December 17, 2004 X
Meet with Cabinet on forming new timeline for new schools Cabinet Determine who does what, when Rick Loy   December 20, 2004 X
Team visits Sterling Schools   Visit existing district with sister schools Dave Bloom/ Lucille McCorkle/3 team members $200 December 20, 2004 X
Meet with Leadership Team to discuss scenarios Principals, Cabinet Input Rick Loy   December 21, 2004 X
Meet with advisory panel to discuss scenarios and prioritize alternatives for school closing/reconfiguration Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   Dec. 21, 2004 X
Meet with Cabinet on forming new timeline for new schools Cabinet Complete timeline/Gannt Chart Rick Loy   December 22, 2004 X
Meet with Cabinet on forming new timeline for new schools Cabinet Detail transportation and teacher incentives Rick Loy   December 23, 2004 X
Update Board on restructuring Board Keep Board informed of progress Rick Loy   December 23, 2004 X
Meet with Mike Oberhaus and I.V. Foster to determine if we can be ready to present recommendations to Board on January 11th Cabinet/Board Timeline determination Rick Loy   December 28, 2004 X
Meet with Jay Marino regarding new school curriculum Community Determine/ develop flier for community to market school Rick Loy   December 29, 2004 X
Send update to Board of Education Board Board reviews recommendation from Administration for closing/ reconfiguring Rick Loy   December 29, 2004 X
Meet with Jennifer Fowler, Marketing Director Community Determine market strategies Rick Loy   January 6, 2005 X
Meet with AFSCME President Unions Attempt to reach agreement on reconstitution process Rick Loy/ I.V. Foster   January 7, 2005 X
Meet with RIESPA President Unions Attempt to reach agreement on reconstitution process I.V. Foster   January 7, 2005 X
Meet with RIEA President Unions Attempt to reach agreement on reconstitution process I.V. Foster/ Rick Loy   January 7, 2005 X
Update Press Principals, community Communication, Input Rick Loy   January 7, 2005 X
Set dates/location to visit 90/90/90 Schools     Jay Marino   January 7, 2005 X
Cabinet meets to finish 5 Gannt Chart items: union issues, staff selection, incentives, curriculum structure, marketing Cabinet       January 10, 2005 X
Meet with advisory panel to make recommendations to determine new school marketing and finalize recommendations Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   January 10, 2005 X
Meet with Leadership Team to discuss Gannt Chart items Principals, Cabinet Input Rick Loy   January 11, 2005 X
Develop employee reconstitution list Employees Reduce staff impacted by action to close/ reconfigure schools I.V. Foster   January 11, 2005 X
Meet with Jennifer Fowler, Marketing Director Community Determine market strategies Rick Loy   January 13, 2005  X
Meet with Watch List Schools and ROE reps (Sheila B., Amy S.) Admin., ROE reps Watch List Directive Bill Osborne   January 15, 2005  X
Cabinet meets to finish 5 Gannt Chart items: union issues, staff selection, incentives, curriculum structure, marketing Cabinet       January 17, 2005  X
Final meeting of Advisory Panel, if needed, to help develop marketing plan Parents, staff, community Critically review and analyze options, make recommendations to improve plans, advise on option to accept Rick Loy   January 18, 2005  X
Open Forum with Board of Education and Superintendent Community Input Rick Loy   January 18, 2005  X
Board of Education acts on recommendations Board Board act on recommendation from Administration for closing/ reconfiguring Rick Loy   January 25, 2005  X
Appoint Restructuring Schools Consultant New Schools S.O.S. Grant implementation Rick Loy $13,000 January 28, 2005  X
Select new principals New Schools Begin leadership process Rick Loy   February 3, 2005  X
Visit highly successful, 90-90-90 schools Administrators and select teachers Continue development of vision of restructured schools Cabinet $2,000 February 2, 2005  
Meet with RIEA, RIESPA, AFSCME Employees Meet to discuss ramifications to employees from Board action on school closing reconfiguration. Resolve any issues with RIF's, placement of staff I.V. Foster   February 2, 2005  
Develop support services plan to meet goals of schools Support Services Meet with support services supervisors to determine needs for reconfigured schools Mike Oberhaus   February 15, 2005  
Select key teacher leaders to the reconfigured buildings Employees Appoint key leaders for the remaining facilities Rick Loy/Board   February 17, 2005  
Select remainder of new schools certified staff         March 1, 2005  
Early enrollment of students Students, Parents Conduct enrollment for the schools Principals   April 1, 2005  
Develop implementation plan for new programs for reconfigured attendance centers Staff of new buildings Develop plans to implement successful programs for staff of next school year. Loy/Marino/Principals $10,000 May 1, 2005  
Conduct hiring for remaining open positions in remaining schools Staff Complete hiring of staff for 2005-06 I.V. Foster/ Principals   May 1, 2005  
Conduct staff development programs for staff at the reconfigured schools Staff Provide training on school curriculum, culture, diversity, and communication in the school Principals/Marino $15,000 May 3 through July 29, 2005  
Enrollment/Registration of students Staff Conduct enrollment Principals   June 3, 2005  
Start School Staff Beginning of School Year Staff   August 2, 2005  

Refer to Gannt Chart for specific assignments (who/when)

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This Page was last update: Wednesday, February 9, 2005 at 8:43:43 AM
This page was originally posted: 3/29/06; 3:08:06 PM.
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